II.1.1)

NAC/5019 Servicing & Maintenance of Non-Domestic Solar Photovoltaic Systems & Provision of a Remote Solar PV Monitoring System

Reference number: NAC/5019

II.1.2) Main CPV code

71314000

 

II.1.3) Type of contract

Services

II.1.4) Short deion

North Ayrshire Council (NAC) requires a servicing and maintenance contract for solar photovoltaic installations throughout the non-domestic estate and provision of a remote monitoring system for generation meters. Initial maintenance/servicing visits are to be carried out by Summer 2022 with subsequent servicing visits scheduled annually. This should maintain efficiency and compliance with safety guidance, reduce the operating costs for each site, while ensuring maximum benefit is achieved through the Feed in Tariff programme.

The contract will be split into 2 Lots as follows:

Lot 1 - Servicing & Maintenance of Solar PV Systems

Lot 2 – Provision of Solar PV Monitoring System

Bidders may submit tenders for either one or both lots.

Bidders applying for Lot 1 must be Microgeneration Certification Scheme (MCS) Certified.

The contract duration will be for 3 years with an option to extend up to 24 months. Contract start is anticipated to commence May/June 2022.

II.1.5) Estimated total value

Value excluding VAT: 250 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Deion

Lot No: 1

II.2.1)

Lot 1 - Servicing & Maintenance of Solar PV Systems

II.2.2) Additional CPV code(s)

09331200

09330000

09331000

09332000

50800000

50700000

II.2.3) Place of performance

NUTS code:

UKM93

UKM63

II.2.4) Deion of the procurement

Annual servicing and maintenance of all NAC’s non-domestic solar PV installations (31 nos).

Annual servicing and maintenance should maximise the lifespan and safe operation of the solar PV installation, resulting in reduced building operating costs and ensuring the Council continues to benefit from the Feed in Tariff (FIT) scheme. Safety issues should also be identified to reduce risk of injury, fire, damage to equipment or the building fabric.

Reactive maintenance is also required, with faults discovered at either the annual servicing visit, or by Council staff throughout the year.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 30

Price / Weighting:  70

II.2.7) Duration of the contract, work agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Deion of renewals:

Option to extend up to 24 months at the sole discretion of NAC and subject to satisfactory performance and funding

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1)

Lot 2 – Provision of Solar PV Monitoring System

II.2.2) Additional CPV code(s)

71313450

90711500

09330000

09331000

09331200

31712347

71314000

II.2.3) Place of performance

NUTS code:

UKM93

UKM63

II.2.4) Deion of the procurement

Remote monitoring of 31 x Solar PV meters is required.

The council requires the solar PV meter readings across all installations to be remotely monitored and data collected on a secure platform. This will allow council officers the ability to review generation trends more easily, submit readings to utility providers and to assist in identifying faults to limit the downtime of the system.

Remote meter monitoring for 27 x Solar PV installations was previously carried out through Logic Energy Ltd. Bidders can reinstate the Logic Energy system, as well as add the 4 additional sites to the Logic system or install a new logger and monitoring facility across all sites, ensuring the continual FIT/RHI eligibility.

Transmitted data must be accessible on secure platform for nominated council officers to analyse and download.

II.2.5) Award criteria

Criteria below:

Quality criterion: quality / Weighting: 30

Price / Weighting:  70

II.2.7) Duration of the contract, work agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Deion of renewals:

Option to extend up to 24 months at the sole discretion of NAC and subject to satisfactory performance and funding.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No