Invitation to Bid for the
“DESIGN AND BUILD” CONTRACT FOR
SAN MARCELINO WATER DISTRICT WATER SUPPLY SYSTEM EXPANSION PROJECT
1. The San Marcelino Water District through the NG 2012 intends to apply the sum of Eight Million Eight Hundred Nine Thousand One Hundred Forty Pesos and Forty Centavos (PHP 8,809,040.40) being the Approved Budget for the Contract (ABC) to payments under the contract for “Design and Build” Contract for San Marcelino Water District Water Supply System Expansion Project. Bids received in excess of the ABC shall be automatically rejected at bid opening.

2. The San Marcelino Water District now invites bids for the above Procurement Project. Completion of the Works is required in Three Hundred Sixty Calendar Days (360 CD). Bidders should have completed a contract similar to the Project. The deion of an eligible bidder is contained in the Bidding Documents, particularly, in Section II (Instructions to Bidders).

3. Bidding will be conducted through open competitive bidding procedures using non-discretionary “pass/fail” criterion as specified in the 2016 revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184.

4. Interested bidders may obtain further information from San Marcelino Water District and inspect the Bidding Documents at the address given below from 9:00 AM - 4:00PM.

5. A complete set of Bidding Documents may be acquired by interested bidders on April 9, 2021 until April 28, 2021 from given address and website/s below: and upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of Ten Thousand Pesos (PHP 10,000.00). The Procuring Entity shall allow the bidder to present its proof of payment for the fees in person, by facsimile, or through electronic means.

6. The San Marcelino Water District will hold a Pre-Bid Conference on April 16, 2021 at 1:00PM at the bidding room of SMWD Admin. Building, Brgy. Consuelo Norte, San Marcelino, Zambales which shall be open to prospective bidders. Due to the COVID-19 Pandemic, prospective bidders are required to have a negative RT-PCR test result within 48 hrs prior to the date of attendance of the pre-bid conference.
7. Bids must be duly received by the BAC Secretariat through manual submission at the office address as indicated below on or before 1:00 PM of April 28, 2021. Late bids shall not be accepted.

8. All bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 16.

9. Bid opening shall be on 1:01 PM of April 28, 2021 at the given address below. Bids will be opened in the presence of the bidders’ representatives who choose to attend the activity. Due to the COVID-19 Pandemic, bidders’/bidders’ representative are required to have a negative RT-PCR test result within 48 hrs prior to the date of attendance of the opening of bid.

10. The San Marcelino Water District reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Sections 35.6 and 41 of the 2016 revised Implementing Rules and Regulations (IRR) of RA No. 9184, without thereby incurring any liability to the affected bidder or bidders.

11. The bidders are requested to submit triplicate copies of the 1st and 2ND envelopes of the proposals.

12. For the detailed evaluation of the design and build proposals, a two-step procedure shall be adopted by the BAC as specified in “Annex G” of the 2016 Revised IRR of RA 9184 as follows:
First Step Procedure:

1. Review of the preliminary conceptual designs and track record submitted by the contractor as indicated in the Bidding Documents using a non-discretionary “pass/fail” criterion that involve compliance with the following requirements:
a. Adherence of the preliminary design plans to the required performance specifications and parameters and degree of details;
b. Concept of approach and methodology for detailed engineering design and construction with emphasis on the clarity, feasibility, innovativeness and comprehensiveness of the plan approach, and the quality of interpretation of project problems, risks, and suggested solutions; and
c. Quality of personnel to be assigned to the project which covers suitability of key staff to perform the duties of the particular assignments and general qualifications and competence including education and training of the key staff.

2. For complex or unique undertakings, such as those involving highly specialized or advanced engineering technology, eligible bidders may be required, at the option of the agency concerned, to make an oral presentation within fifteen (15) calendar days after the deadline for submission of technical proposals.


Second-Step Procedure:

Only those bids that passed the above criteria shall be subjected to the second step of evaluation.

The BAC shall open the financial proposal of each “passed” bidder and shall evaluate it using non-discretionary criteria – including arithmetical corrections for computational errors – as stated in the Bidding Documents, and thus determine the correct total calculated bid prices. The BAC shall automatically disqualify any total calculated bid price which exceeds the ABC. The total calculated bid prices (not exceeding the ABC) shall be ranked, in ascending order, from lowest to highest. The bid with the lowest total calculated bid price shall be identified as the Lowest Calculated Bid (LCB).

13. The contractor will commence only with the civil and electro-mechanical works once the well construction has been satisfactorily completed. For the purpose of preliminary conceptual design, an estimated 10 LPS well discharge and the well design stated in the in the drawings and TOR shall be used.