1. The Development Bank of the Philippines (DBP), through the Corporate Budget for CY 2021 approved by the governing Board intends to apply the sum of Two Million Five Hundred Thousand Pesos & 00/100 (Php2,500,000.00) inclusive of taxes/VAT being the Approved Budget for the Contract (ABC) to payments under the contract. Bids received in excess of the ABC shall be automatically rejected at the opening of the financial proposals:

2. The Development Bank of the Philippines now calls for the submission of eligibility documents for services of an advertising/design agency which shall undertake creative and editorial development, graphic art services, copywriting/editing, photography, printing and delivery of the CY 2020 DBP Annual Report (AR). Eligibility documents of interested consultants must be duly received by the BAC Secretariat on 29 March 2021 “on or before” 09:00 AM at the 6/F, BAC Secretariat, DBP Head Office, Makati City. Applications for eligibility will be evaluated d on a non-discretionary “pass/fail” criterion. The schedule/timelines of activities for the Eligibility and Short Listing Stage are as follows:

ACTIVITIES:

1. Issuance of Bidding Documents

Time: 09:00 AM to 02:00 PM only Mondays to Fridays

Date: starting 15 March 2021 (Monday)

Address: 6/F BAC Secretariat, DBP Head Office, Makati City

2. Pre-liminary/Pre-Eligibility Conference

Date: 22 March 2021 (Monday)

Time: 01:30 PM

Venue: 4/F Training Room B, DBP Head Office, Makati City

3. Submission of of Interest and Eligibility Documents

Date: 29 March 2021 (Monday)

Time: *“On or before” 09:00 AM

Address: 6/F BAC Secretariat, DBP Head Office, Makati City

4. Opening of of Interest and Eligibility Documents

Date: 29 March 2021 (Monday)

Time: at 10:30 AM

Venue: 4/F Training Room B, DBP Head Office, Makati City

*Late submission shall not be accepted.

Note: The Pre-liminary/Pre-Eligibility Conference shall be open to all interested parties while the Pre-bid Conference shall be open only to those bidders who are declared Eligible and Short Listed. In view of the ongoing COVID-19 pandemic situation, bidders may attend the Pre-bid Conference through videoconferencing via Microsoft Teams (MS Teams). Bidders who wish to attend/participate via MS Teams must coordinate with the BAC Secretariat through email at least one (1) day before the scheduled Pre-Eligibility Conference/Pre-bid Conference and provide their contract information (e.g. name of representative, email address, etc.). Bidders are advised to send their authorized technical and/or administrative representatives who will prepare the bid documents to ensure completeness and compliance of bids. Bidders are prohibited from recording (audio, video or picture format) the proceedings of the Pre-Eligibility Conference and the Pre-Bid Conference.

4. Interested bidders may obtain further information from the Development Bank of the Philippines and inspect the Bidding Documents at the address given from Mondays through Fridays from 09:00 AM to 02:00 PM.

5. A complete set of Bidding Documents may be acquired by interested Bidders on 15 March 2021 from the given address below and website(s): https://www.dbp.ph/invitations-to-bid/ and upon payment of the applicable fee for the Bidding Documents of Five Thousand Pesos (PhP5,000.00) pursuant to the latest Guidelines issued by the GPPB. The Procuring Entity shall allow the bidder to present its proof of payment for the fees via physical presentation of Official Receipt (OR) (original). Bidders shall also be given the printed format of the Bidding Documents provided that bidders shall pay the applicable Bidding Documents Fee at least the day before the deadline for submission of their bids. Bidders may also opt to pay electronically through our online payment facility.

BAC Secretariat Unit-Procurement and Inventory Management Department (PIMD), 6th Floor, Development Bank of the Philippines (DBP)-Head Office Sen. Gil Puyat Ave., cor. Makati Ave., Makati City

6. The BAC shall draw up the short list of consultants from those who have submitted of Interest, including the eligibility documents, and have been determined as eligible in accordance with the provisions of Republic Act 9184 (RA 9184), otherwise known as the “Government Procurement Reform Act”, and its Implementing Rules and Regulations (IRR). The short list shall consist of maximum of five (5) prospective bidders who meet the minimum qualifications and minimum total average weighted rating of three (3) points d on the following criteria and rating system:

Criteria / Weight

1 Years in the business of production of annual reports- 40%

2 Number of ongoing contracts of similar nature- 10%

3 Number of completed contracts of similar nature

(Contracts of similar nature refer to projects that involve design, content development and printing of corporate publications relative to reporting of performance to regulatory agencies, investors and other stakeholders)- 10%

4 Qualifications of key personnel (Educational)- 40%

• Chief Lay-out Artist/Graphic Designer- 10%

• Creative Director- 10%

• Senior Writer/Editor- 10%

• Junior Writer- 10%

TOTAL 100%

7. Bidding will be conducted through open competitive bidding procedures using non-discretionary “pass/fail” criterion as specified in the IRR of RA 9184.

8. Bidding is restricted to Filipino citizens/sole proprietorships, cooperatives, and partnerships or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines.

9. The Procuring Entity shall evaluate bids using the Quality d Evaluation/Selection (QBE/QBS), procedure. Highest Rated Bid (HRB) shall be d on the following criteria for Quality-d Evaluation. The criteria and rating system for the evaluation of bids shall be provided in the Instructions to Bidders.

10. The highest ranked bidder/consultant shall be declared as the Highest Rated Bid, provided, that said bidder/consultant has passed the minimum average technical score of three (3) points.

Criteria / Weight

1 Adequacy of Technical Proposal and Work Plan 50%

a. Technical Proposal

• Clarity of concept submitted- 10%

• Originality of concept and report presentation- 10%

• Visual Impact- 10%

• Layout/Design- 10%

b. Workflow/approach and tible- 10%

2. Quality of Previous Annual Reports/Similar Reports Completed- 10%

• Visual Impact- 5%

• Originality of Concept- 5%

3. Key Personnel Staff and Qualifications

3a. Relevant experience- 20%

a. Adequacy of experience of the Chief Lay-out Artist/Graphic Designer- 5%

b. Adequacy of experience of the Creative Director- 5%

c. Adequacy of experience of the Senior Writer/Editor- 5%

d. Adequacy of experience of the Junior Writer- 5%

3b. Relevant trainings- 20%

a. Related training attended by the Chief Lay-out Artist/Graphic Designer- 5%

b. Related training attended by the Creative Director- 5%

c. Related training attended by the Senior Writer/Editor- 5%

d. Related training attended by the Junior Writer- 5%

TOTAL 100%

11. The contract shall be completed per milestone from the receipt of Notice to Proceed (NTP) as specified in the Terms of Reference (TOR).

12. Development Bank of the Philippines reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 41 of RA 9184 and its IRR, without thereby incurring any liability to the affected bidder or bidders.