BIDS AND AWARDS COMMITTEE

REQUEST FOR QUOTATION

SMALL VALUE PROCUREMENT OF SECURITY SERVICES

RFQ No. 003-2021

The Provincial Government of Masbate, through its Bids and Awards Committee (BAC), invites reputable security agencies to submit their quotation for Procurement of 24-hour Security Services with an Approved Budget for the Contract (ABC) of Six Hundred Seventy Two Thousand Pesos Only (Php672,000.00) which the entity will procure through Small Value Procurement in accordance with 53.9 of the Implementing Rules and Regulations of Republic Act No. 9184.

I. SCOPE OF SERVICES/REQUIREMENT

Security Agency

1) The Security Agency must be duly licensed, registered, and a member of PADPAO with proper operating permits and other statutory requirements. It must have been engaged in the business for at least three (3) years.

2) The proof of paid remittances for the following (concerned) government agencies: SSS, PHILHEALTH, and PAG-IBIG will be in the form of a certification issued by the agencies.

3) The Security Agency will provide a minimum of Twenty (25) security guards to be rotated on the 12-hour working schedule daily working two (2) working shifts.

4) The Security Agency will provide consistent and quality service through qualified, licensed, bonded, uniformed, highly trained and armed security guards, who shall guard and protect the properties and premises of the Provincial Government of Masbate and Provincial Hospital, twenty eight (28) hours daily including Saturdays, Sundays and Holidays. Security guards shall be posted at the gate of the Capitol, Hospitals and other properties of the province to do regular roving in and around the office premises, especially at nighttime to ensure that no trespassing or other illegal activities are conducted within the premises of the Provincial Government properties.

5) The Security Agency shall secure ingress and egress within the Provincial Government premises of all persons or vehicles, and things/material brought in and out of said premises including conduct of reasonable check on persons and properties as normally done in public or private establishments and places for purposes of ensuing safety and security against unauthorized persons, vehicles, and/or things materials.

6) The Security Agency shall immediately make the necessary reports of any incident to the Provincial Government management and/or to other concerned authorities for purposes of police and other official investigations.

7) The security guards assigned shall be provided with proper agency uniforms and visible identification badges. They must also be duly licensed.

8) The security guards shall be equipped with original, branded, and duly licensed firearms and ammunitions necessary in the course of their security enforcement and maintenance of peace and order at the premises of the Provincial Capitol Building and Hospitals and its immediate vicinity. (Annex “A”)

9) The Security Agency shall provide one (1) unit Radio and one (1) unit Handheld Radios as communications equipment of deployed security guards as well as one (1) security camera to be placed at the lobby. (Annex “A”)

Security Personnel

1) The assigned security guards must have precious experience of at least 3-years and with adequate knowledge in communicating in English and/or Filipino. He/she must be reliable, honest and courteous. (Annex “B”)

2) The security guards must undergo and pass the required psycho-neuro examination and drug test conducted by a reputable Philippine National Police (PNP)/National Bureau of Investigation (NBI) accredited testing agency.

3) The security guards must be ready to perform other task as may be required by Provincial Government management, related to security, safety and protection such as registering visitors, inspection of bags or cargo (in & out0, inspection of vehicles, escorting VIPs and other administrative functions.

II. CONTRACT PERIOD AND EXTENSION

The Security Services shall be provided 24-hours daily from January 1-December 31, 2020, extendible for another year d on the following performance criteria, among others:

(i) Quality of service delivered;

(ii) Time management;

(iii) Management and sustainability of personnel;

(iv) Contract administration and management; and

(v) Provision of regular progress reports on the status of Provincial Government premises in terms of security in accordance with the security plan. (Annex “B”)

III. SECURITY PLAN AND QUOTATION

The Quotation shall contain a breakdown of all costs, including cost of supplies and equipment, necessary for the execution of the contract. It shall be submitted together with a Proposed Security Plan. (Annex “C”)

IV. PAYMENT ARRANGEMENT:

Payment shall be done on a monthly billing basis.

The Provincial Government of Masbate now invites legally, technically, financially

capable and reputable security agencies to submit their quotation for Procurement of 24-hour Security Services.

Sealed quotation and documentary requirements (Annex “C”) must be delivered/submitted to the address below on or before May 3, 2021. Late proposal shall not be accepted.

THE BIDS AND AWARDS COMMITTEE

PROVINCIAL GOVERNMENT OF MASBATE

2nd FLOOR, GSO BLDG., CAPITOL ROAD

MASBATE CITY, MASBATE

The Provincial Government of Masbate reserves the right to accept or reject any or all quotation and to impose additional terms and conditions as it may deem proper.

For inquiry, you may contact Angelica A. Oliverio, Head, BAC Secretariat at (056) 582-0860.

Date of Posting : April 26-29, 2021 (Conspicuous place and premises of

Provincial Capitol Building)

ATTY. RANY M. SIA

Chairperson, BAC

ANNEX “A”

LIST OF EQUIPMENT TO BE SUPPLIED BY THE SECURITY AGENCY

A. Firearms/Ammunition

User F/A Type Qty. Ammunitions

Security/Roving Guards 9mm pistol 4 6 rounds

Shotgun 6 6 rounds

Cudgel 28

.38 cal 4 6 rounds

Note: All firearms to be used by security guards must be original, branded and duly licensed. In addition to the above Firearms/Ammunitions, the security guards are required to have nightsticks, handheld l detector and teargas as additional paraphernalia to complement the issued firearms.

B. Communication Equipment to be Supplied by the Security Agency

User Make/Model Qty.

Security/Roving Guards UHF GP68 25

Note: An extra radio set shall be provided to the Client’s representative when needed or required.

In addition to the above communication equipment to be used, the Agency shall also provide cellular phones to Security Guards that will serve as back-up in case problems should arise in existing radio communication system to ensure continuity of communication among the security guards, the client and Agency and ensuing faster reaction to any eventuality.

ANNEX “B”

ADDITIONAL SET OF TECHNICAL PARAMETERS

Security Services

1. Stability

(a) Years of Experience

• at least three (3) years

(b) Liquidity of the Contractor

• Net Financial Contracting Capacity (NFCC) at least equal to ABC

(c) Organizational Set-up

2. Resources

(a) No. of Licensed Firearms

• Six (6) licensed firearms

(b) No. and Kind of Communication Devices

• Four (4) handheld radios

(c) No. of Licensed Guards

• Twenty Eight (28) licensed guards

3. Security Plan

• Detailed measures and innovations to be undertaken to ensure that entry and exits of personnel are monitored, loss of equipment and valuables are minimized, and threat to property and personnel are secured

• For bomb threat, fire, robbery, hostage situation & natural calamities

• VIP protocol

4. Other Factors

(a) Recruitment and Selection Criteria

• Neuro/psychiatric and drug tests with proof of certificate from government accredited granting office

• at least 2nd year college

(b) Completeness of Uniforms and Other Paraphernalia

• cap, white long sleeves collar with neck tie, blue pants, black shoes

• hand-cuffs, l detector, flashlight, tear gas, medical kit, pro- baton night stick