Request for of Interest

CONSULTING SERVICES FOR THE DEVELOPMENT OF THE AFP CLIMATE CHANGE ADAPTATION AND DISASTER RISK REDUCTION AND MANAGEMENT PLAN FOR THE GENERAL HEADQUARTERS, ARMED FORCES OF THE PHILIPPINES (GHQ, AFP)

Bid Reference No. MPG-BI-2021-056

Approved Budget for the Contract - ₱ 22,663,461.53

1. The Philippine International Trading Corporation (PITC) and the General Headquarter, Armed Forces of the Philippines (GHQ, AFP) intend to apply the sum of Pesos: Twenty-Two Million Six Hundred Sixty-Three Thousand Four Hundred Sixty-One and 53/100 (₱22,663,461.53) being the Approved Budget for the Contract (ABC) to payments under the contract for Consulting Services for the Development of the AFP Climate Change Adaptation

and Disaster Risk Reduction and Management Plan for the General Headquarters, Armed Forces of the Philippines (GHQ, AFP).

DEION Total ABC (VAT Inclusive) (₱) 22,663,461.53

Consultancy Services for the Development of the AFP Climate Change Adaptation and Disaster Risk

Reduction and Management Plan

Funding Source OFM, AFP OBR No. 2018-1210390

Bid Security

• Bid Securing Declaration

• Cash or Cashier’s/ Manager’s Check* equivalent to at least 2% of the ABC

• Bank Guarantee/ Bank Draft or Irrevocable LC* equivalent to at least 2% of the ABC

• Surety bond** callable upon demand equivalent to at least 5% of the ABC

*Must be issued by a Local Universal or Local Commercial Bank.

**Must be callable upon demand issued by a Surety or Insurance Company duly certified by the Insurance

Commission as authorized to issue such bond.

2. Bids received in excess of the ABC shall be automatically rejected at the opening of the

financial proposals.

3. PITC and GHQ, AFP now calls Consulting Firms for the submission of of Interest and Eligibility Documents for the CONSULTING SERVICES FOR THE DEVELOPMENT OF THE AFP CLIMATE CHANGE ADAPTATION AND DISASTER RISK REDUCTION AND MANAGEMENT PLAN FOR THE GENERAL HEADQUARTERS, ARMED FORCES OF THE PHILIPPINES (GHQ, AFP). Applications for eligibility will be evaluated d on a nondiscretionary “pass/fail” criterion.

Cost / Price of Bid Documents (cash payment only) (₱) 22,000.00

4. Bidding is restricted to Filipino citizen/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines.

5. Prospective bidders must have completed within the last ten (10) years a contract of similar nature.

“Similar nature” shall mean any of the following:

• Disaster Risk Reduction and Management and Climate Change Adaptation Project

• Environmental and Social Impact Study of any Development Project

6. Bidding activities timelines are scheduled as follows:

ACTIVITIES TIME VENUE

1. Sale and Issuance of Bidding Documents

starting 29 March 2021 3/F NDC Building, 116 Tordesillas St., Salcedo Village, 1227 Makati City

2. Preliminary Conference 05 April 2021

3. Submission of of Interest and Eligibility Documents and Opening of Eligibility Documents

23 April 2021 10:00 AM 3/F NDC Building, 116 Tordesillas St., Salcedo Village, 1227 Makati City

4. Pre-Bid Conference for Shortlisted Bidders 2:00 PM Via Video Conference**

(Open only to short listed bidders)

07 May 2021 10:00 AM Via Video Conference**

5. Submission of Technical and Financial Bid and Opening of Technical Bid

(Open only to short listed bidders) 28 May 2021 10:00 AM

3/F NDC Building, 116 Tordesillas St., Salcedo Village, 1227 Makati City

6. Oral Presentation of the Methodology and Work Plan of the Shortlisted Bidders 09 June 2021 3:00 PM

(Open only to bidders who passed the Opening of Technical Bid)

7. Opening of Financial Bid of the Highest Rated Bidder

(Open only to highest rated bidder)

22 June 2021 Via Video Conference** 2:00 PM Via Video Conference**

*Late Bids shall not be accepted (Philippine Standard Time (PST))

**Only Two (2) representatives per bidder shall be allowed to participate in the Zoom Conference.

In line with the precautionary health measures being adopted by the agency, prospective bidders interested

to join the Preliminary Conference via video conference (Zoom) may send request for Zoom

Password to the “bac1secretariat@pitc1973.onmicrosoft.com” with the following information together

with proof of identity of the attendee a day before the scheduled conference.

1. Name of Project

2. Bid Reference No.

3. Activity

4. Company Name

5. Address

6. Name of Representative

[maximum of two (2)]

7. Contact Nos.

8. Email Address (to which all communications

from the Bids and Awards Committee shall be sent)

9. Scanned Copy or Photo of Proof of Identity (Please attach any Government issued ID e.g.

Passport, Driver’s License, etc)

For the Pre-Bid Conference, Short Listed bidders are encouraged to send their authorized technical

representatives or personnel who are familiar with the bid requirements and who will prepare the

documents for the bidder. Only the pre-registered representatives/personnel/s shall be allowed to attend

during zoom meeting.

For the Submission of of Interest and Eligibility Documents and Submission of Technical Documents and Financial Bid shall be done manually at PITC, NDC Building, 116 Tordesillas St., Salcedo Village, 1227 Makati City on or before the scheduled conference (Please refer to the above scheduled bidding activities). However, the Opening of Bids shall be conducted via Zoom video conference.

7. A complete set of Bidding Documents may be acquired by interested bidders during office hours

(9:00 AM - 2:00 PM) upon payment of a non-refundable fee as indicated above and look for the

following BAC Secretariat:

Day BAC Secretariat Local Number

Monday Jane Arcilla / Vivian Villanueva 382 / 315

Tuesday Irish Ordillano / Vivian Villanueva 394 / 315

Wednesday Jane Arcilla / Vivian Villanueva 382 / 315

Thursday Irish Ordillano 394

Friday Irish Ordillano 394

It may be also downloaded free of charge from the website of the PhilGEPS and the PITC

website, However, only those who have paid the cost of Bidding Documents at least one (1) day

before the submission of their bids will be allowed to bid.

Bidders may pay for the cost of Bidding Documents thru any of the following modes of payment:

1) Cash Payment – PITC Cashier will be available from Tuesday to Thursday between

10:00AM to 2:00PM; OR

2) Cash Deposit

Interested Bidders may send a request letter for Bank Details to the BAC Secretariat c/o

Ma. Theresa Elima at myette.elima@pitc1973.onmicrosoft.com. Thereafter, proof of

payment must be emailed back to the BAC Secretariat.

8. Interested bidders may obtain further information from the BAC Secretariat by sending their

queries via e-mail at chairbac1@pitc.gov.ph starting 29 March 2021. However, any queries

relative to the Bidding Documents and the project requirements can only be made by the bidders

not later than ten (10) calendar days prior to the Submission and Opening of Technical and

Financial Bids.

9. The BAC shall draw up the short list of consultants from those who have submitted

of Interest and eligibility documents, and have been determined as eligible in accordance with

the provisions of Republic Act 9184 (RA 9184), otherwise known as the “Government

Procurement Reform Act”, and its Implementing Rules and Regulations (IRR). Only

Consultants with a rating of at least seventy (70) points will be invited to submit their

technical and financial proposal. The criteria for shortlisting of Prospective Bidders - the

Company shall be evaluated on the following.

Criteria Points

Years in the business in the preparation of Disaster Risk Reduction & Management and Climate

Change Adaptation Plan, Environment and Impact Assessment Plan of Any Development Project of

similar nature and complexity in the past 10 years Successfully Implemented Plans by Clients

(Completed Contract) of Similar Nature 10

Contract Value of the Single Largest Completed Contract of Similar Nature 30

On-Going Contracts of Similar Nature (Absorptive Capacity)

15 Net Financial Contracting Capacity (NFCC)

5

40

TOTAL POINTS 100%

9. A Notice of Eligibility and Shortlisting indicating therein the schedule for the submission of

Technical and Financial Documents shall be issued.

10. Technical Documents of shortlisted bidders shall be evaluated d on the following criteria:

Criteria Maximum Score

A. Quality of Personnel

A.1 Qualification and Experience of the Over-All Project Manager 15%

A.2 Qualification and Experience of Team Members Each Key Staff will be evaluated on the relevant

experience, education with bachelor’s degree, Post Graduate Degree, with relevant trainings 30%

B. Experience and Capability of the Firm: 45%

B.1 Climate and Disaster Risk Assessments (25%)

The CONSULTANT shall examine existing site conditions

and determine its line climate change vulnerabilities,

and present environmental profile, socio-economic profile,

hazard maps and disaster risk reduction management

plans.

B.2 Capacity Building on Climate and Disaster Risk

Assessments (20%)

This involves development of training design and manual

on DRRM and CCAM, and trainers’ training for selected

personnel.

C. Oral Presentation on Methodology and Work Plan for Performing the Project 10%

Total 100

11. Proposals shall be evaluated using the Quality d Evaluation/Selection (QBE/S). The Consultant achieving the Highest Technical Score has its Financial Proposal opened and provided that it is within the ABC or cost estimate is invited to negotiate a contract.

12. The project must be completed within Two Hundred Seventy (270) calendar days after receipt of the Notice to Proceed, inclusive of mobilization Period.

13. PITC reserves the right to accept or reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award, in accordance with Section 41 of RA 9184 and its 2016 Revised IRR, without thereby incurring any liability to the affected bidder or bidders.